skip navigation

New Member Application

Applying for Southwest Soccer Membership

The District Association has recently revamped our Rules and Regulations to comply with Ontario Soccer changes to definition of a club. Prior to applying please review Southwest Soccer's governing documents in full. A complete understanding of the application process, membership levels, membership requirements, and membership fees are all available in our Governing Documents Section.

 

The application window for the following Membership Year (Calendar Year) closes May 31st  annually for Active Member (Youth Club) and Associate Member (League) applications.  Active Member (Senior Club) applications may be submitted up until November 1st.

Applications are to be submitted via email to gm@swrsa.ca.

Upon receipt of an application the Southwest Soccer staff will review to ensure the application is complete. If deemed complete the application will be forwarded to the Membership Review Committee (MRC). The MRC will review, meeting with applicants, inform local members, and make a recommendation to the Southwest Soccer Board of Directors. The Board of Directors will conduct a final vote to Approve or Decline the application.

If approved, the applicant will enter  the 'New Interim Membership' phase upon completion of Bond payment to the district.

Supporting Documents

In addition to the application form, please submit the following supporting information:

a) Copy of Articles of Incorporation
b) Copy of By-Laws
c) Copy of Policies, Rules, Operating Procedures etc...
d) Organizations contact information (phone, email, office, website, social media,and mailing)
e) List of Board of Directors including contact information
f) List of Staff including contact information
g) Identify organizations Mission / Purpose
h) Minutes of organizations last two Annual General Meetings *
i) For a Not-For-Profit Organization, the Financial Statement presented at the last AGM of the applying Organization in accordance with ONCA audit guidelines *
j) For a For-Profit Organization, a Financial Review Statement completed by an independent auditor *
k) Identify operating area / catchment (city / township)
l) Identify proposed fields of play with proof of owner / township support
m) List of organizations teams
n) List of organizations player registrations from most recent season
o) List of organizations team officials and certifications
p) Submit a three-year player registration sustainability plan
q) Submit a three-year match official development plan
r) Submit a three-year coach development plan
s) Submit a detailed description of how the organization will develop relationships with and coexist, in a shared operating area, with existing member clubs
t) Signed Membership Agreement (once provided by district)
u) Remit New Membership Application Fee
v) Commitment to meet with Membership Review Committee

* Not required for newly formed organizations.