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General Meetings

Notice of Annual General Meeting

SOUTHWEST SOCCER

NOTICE of 2022 ANNUAL GENERAL MEETING 

Active Membership - This is notice that Southwest Soccer's AGM is to be held on Wednesday, December 7th 2022.

Location  - Virtual Platform - Microsoft Teams (Link to be provided to registered delegates.)

Time -  7:30PM

Registration - Submitted by December 2nd @ 5:00pm to office@swrsa.ca inclusive of Membership Renewal Form and required documents, Membership Fee, Delegate Form, Proxy Form (if applicable),  and payment of any outstanding fees.

AGM Package - AGM Book and Audited Financial Statements will be provided to membership and the recorded delegates/proxies in advance of the meeting.

Amendments - The submission of amendments to Southwest Soccer By-Laws must but completed on the published form and follow Article 8 - 8.1.2 as follows:

8.1.2 All proposed amendments to the By-Laws shall be forwarded in writing to the District Association no later than thirty (30) days prior to the Annual General Meeting.

8.1.3 Copies of the proposed amendments to the By-Laws shall be sent to all members not less than fourteen (14) days prior to the Annual General Meeting at which they will be considered.

An addition to Southwest Soccer's Constitution was received in alignment with 8.1.2 and will be voted on at the AGM.

 

Active Member Delegate - Each active member must accredit one delegate in writing to Southwest Soccer prior to the AGM. On behalf of the active member only the delegate may cast votes and speak.

Member Proxy - As per Article 13-13.2.1 #5 a Member proxy from one active member to another member must be recorded at the District Office at least four days prior to any Annual General Meeting. A Southwest Soccer Proxy Form must be used. 

Membership Renewal - As per Rule 1.16 members must renew membership on a form provided by the district association prior to the AGM. Required documents for submission and payment ($70.00) are identified on such form. A late fee of $100.00 will be charged to clubs that fail to renew membership prior to the AGM. 

AGM Regrets - Clubs that will not be attending the AGM must provide Southwest Soccer with regrets at least four days prior to the AGM. Regrets are to be identified on the Membership Renewal Form. Failure to attend the AGM without providing regrets via the membership renewal form will result in a $100.00 fee.

Member Contact Form - For 2022-23 Membership Renewal it is required that all member organizations complete and submit the Club / League Contact Form inclusive of a designated CHR contact and Discipline Chair (certified) contact.

The purpose of the form is to ensure we have the necessary contacts on file for the office administration, Match Official Department and Districts Discipline Chair.

*The provided Discipline Chair (certified) contact must be willing to work with the district and neighbouring clubs. Their contact may be shared with member organizations strictly for use in discipline or code of conduct and ethics proceedings.

Published Nominations

NOMINATIONS FOR 2022 AGM BOARD OF DIRECTORS

The following  positions are up for election at the 2022 AGM:

Positions available for election include:

President - 2 year term (open)

Director-at-Large - 2 year term (open)

Director-at-Large - 2 year term (open)

Director-at-Large -2 year term (open)

Director-at-Large - 1 year term (open)

Submitted nominations are valid with received acceptance from the nominees. 

17.2.1 Nominations shall be forwarded, with the nominees signed consent, on a provided form to the District Association no later than thirty (30) days prior to the Annual General Meeting.

17.2.2 Received nominations shall be posted on the District website not less than fourteen (14) days prior to the Annual General Meeting.

Nominations may be submitted from the floor at the AGM for director-at-large positions that remain open following election results of the published nominees.

Please submit the completed form to GM@SWRSA.CA

Annual General Meeting Summaries

Please ensure any outstanding fees with Southwest Soccer are paid prior to the AGM to ensure your clubs participation as an active member. Clubs in bad standing can have a delegate present but cannot partake in discussion or voting. 

If you have any questions or require assistance feel free to contact the Southwest Soccer office.

Why Attend an Annual General Meeting?

DIRECTOR-AT-LARGE NOMINATION BIO's

Nominations for President - 2 Year Term

Jeff Hughes

 

I have accepted a nomination for the position of president of Southwest Soccer for another term. I have been a member of the board for the past six years and also serve as our representative to the WRSL board. I previously was a volunteer as the Community Liaison for KW United FC for four years while they played in the PDL (now USL2). I have two adult children, son 20 and daughter 22, that grew up playing soccer and I was involved as a coach through house league grass roots stages for both from U4 to U11 and manager of my son’s team at the competitive level beyond that.

I enjoy a career in operations management in the trucking and logistics industry where I have worked for over 25 years and am directly involved in all aspects of the business including people management, process creation and management, compliance within various governing bodies, business development and customer satisfaction.

I believe I am a well rounded and experienced individual up for the task of representing you and leading our district for another two year term and seek your support.

Nomination for Director-at-Large - 2 Year Term

Laszlo Sarkany

Nomination for Director-at-Large - 1 Year Term

Kimberly Seed

My name is Kimberly Seed and I've had the pleasure of serving on the Board of Directors for the past 2 years as one of the director's at large.  I pursued an undergraduate degree in Child & Youth Studies with a focus on inclusion and disabilities.  I continued my educational career in the Education field, with a focus on Administration and Leadership.  I currently hold the Team Lead position as a Developmental Service Coordinator at a non-profit organization in Guelph, and have worked in the non-profit sector since 2014.  I have enjoyed the game of soccer since a young child, playing both recreationally and competitively.  I continued to play as an adult and thoroughly enjoy the game.  Being a part of the South West Region Soccer Association board of directors has provided me with the opportunity to continue to be involved in the sport but at the system level.