NOTICE of ANNUAL GENERAL MEETING
Active Membership - This is notice that SWRSA's AGM is to be held on Wednesday, December 7th 2022.
Location - Virtual Platform - Microsoft Teams
Time - 7:30PM
Registration - Submitted by December 2nd @ 5:00pm to email@example.com inclusive of Membership Renewal form and required documents, Membership Fee, Delegate Form, Proxy Form (if applicable), and payment of any outstanding fees.
AGM Package - AGM Book, Meeting Link, and Audited Financial Statements will be provided to the recorded delegates/proxies in advance of the meeting.
Amendments - The submission of amendments to Southwest Soccer By-Laws must but completed on the published form and follow Article 8 - 8.1.2 as follows:
8.1.2 All proposed amendments to the By-Laws shall be forwarded in writing to the District Association no later than thirty (30) days prior to the Annual General Meeting.
8.1.3 Copies of the proposed amendments to the By-Laws shall be sent to all members not less than fourteen (14) days prior to the Annual General Meeting at which they will be considered.
Active Member Delegate - Each active member must accredit one delegate in writing to SWRSA. On behalf of the active member only the delegate may cast votes and speak.
Member Proxy - As per Article 13-13.2.1 #5 a Member proxy from one active member to another member must be recorded at the District Office at least four days prior to any Annual General Meeting. A SWRSA Proxy Form must be used.
Membership Renewal - As per Rule 1.16 members must renew membership on a form provided by the district association prior to the AGM. Required documents for submission and payment ($70.00) are identified on such form. A late fee of $100.00 will be charged to clubs that fail to renew membership prior to the AGM.
AGM Regrets - Clubs that will not be attending the AGM must provide SWRSA with regrets at least four days prior to the AGM. Regrets are to be identified on the Membership Renewal Form. Failure to attend the AGM without providing regrets via the membership renewal form will result in a $100.00 fee.
Member Contact Form - For 2022-23 Membership Renewal it is required that all member organizations complete and submit the Club / League Contact Form inclusive of a designated CHR contact and Discipline Chair (certified) contact.
The purpose of the form is to ensure we have the necessary contacts on file for the office administration, Match Official Department and Districts Discipline Chair.
*The provided Discipline Chair (certified) contact must be willing to work with the district and neighbouring clubs. Their contact may be shared with member organizations strictly for use in discipline or code of conduct and ethics proceedings.
Please ensure any outstanding fees with Southwest Soccer are paid prior to the AGM to ensure your clubs participation as an active member. Clubs in bad standing can have a delegate present but cannot partake in discussion or voting.
If you have any questions or require assistance feel free to contact the Southwest Soccer Office.