2023 Annual General Meeting - Notice
Notice of Southwest Soccer AGM
Southwest Soccer
NOTICE of ANNUAL GENERAL MEETING
Active and Associate Membership - This is notice that SWRSA's AGM is to be held on Wednesday, December 6th 2023.
Location - Virtual Platform - Microsoft Teams
Time - 7:30PM
Registration Details- Submitted by December 1st @ 4:00pm to office@swrsa.ca inclusive of Delegate Form, Proxy Form (if applicable), and payment of any outstanding fees. *See below for Membership Renewal.
AGM Package - AGM Book, Meeting Link, and Audited Financial Statements will be provided to the recorded delegates/proxies in advance of the meeting.
Amendments - The submission of amendments to Southwest Soccer By-Laws must but completed on the published form and follow Article 8 - 8.1.2 as follows:
8.1.2 All proposed amendments to the By-Laws shall be forwarded in writing to the District Association no later than thirty (30) days prior to the Annual General Meeting.
8.1.3 Copies of the proposed amendments to the By-Laws shall be sent to all members not less than fourteen (14) days prior to the Annual General Meeting at which they will be considered.
Active Member Delegate - Each active member must accredit one delegate in writing to SWRSA. On behalf of the active member only the delegate may cast votes and speak.
Member Proxy - As per Article 13-13.2.1 #5 a Member proxy from one active member to another member must be recorded at the District Office at least four days prior to any Annual General Meeting. A SWRSA Proxy Form must be used.
Membership Renewal - As per Rule 4.2-4.2.9 members must renew membership on a form provided by the district association by November 1st. Required documents for submission and payment ($70.00) are identified on such form and within our published rules. A late fee of $100.00 will be charged to clubs that fail to renew membership prior to the AGM.
AGM Regrets - Attendance or Regrets are to identified on the Membership Renewal Form. Failure to attend the AGM without providing regrets via the membership renewal form will result in a $100.00 fee.
Member Contact Form - For 2023-24 Membership Renewal it is required that all member organizations complete and submit the Club / League Contact Form inclusive of a designated CHR contact and Discipline Chair (certified) contact. This form is now built into the membership renewal form.
The purpose of collecting this information is to ensure we have the necessary contacts on file for the office administration, Match Official Department and Districts Discipline Chair.
*The provided Discipline Chair (certified) contact must be willing to work with the district and neighbouring clubs. Their contact may be shared with member organizations strictly for use in discipline or code of conduct and ethics proceedings.
Please ensure any outstanding fees with Southwest Soccer are paid prior to the AGM to ensure your clubs participation as an active member. Clubs in bad standing can have a delegate present but cannot partake in discussion or voting.
If you have any questions or require assistance feel free to contact the Southwest Soccer Office.
