NOTICE of ANNUAL GENERAL MEETING
Active Membership - This is notice that SWRSA's AGM is to be held on Saturday, December 12th 2020.
Location (tentative) - Large Gathering Room at CORE Lifestyle and Recreation Complex: 401 New Dundee Rd, Kitchener, ON N2P 2N8
Time (tentative) - 9:00AM - Registration / 10:00AM to 2:00PM - Annual General Meeting
Southwest Soccer will continue to monitor developments surrounding the Coronavirus (Covid-19) pandemic and make adjustments to our AGM location and method of presentation as required. In alignment with our constitution a final notice on Time and Location will be provided 14 days in advance. In addition, further details on accepted methods of attendance and facility requirements will be communicated.
Nominations – In alignment with Article 17 (17.2.1 and 17.2.2) nominations must be forwarded to the district office no later than 30 days prior to the AGM, with the nominees signed consent, on a form provided by SWRSA. Nominations from the floor will only be accepted in alignment with 17.2.3. Nominations will be posted on SWRSA’s Website a minimum of 14 days prior to the AGM.
Amendments - The submission of amendments to SWRSA's By-Laws must follow Article 8 - 8.1.2 as follows:
8.1.2 All proposed amendments to the By-Laws shall be forwarded in writing to the District Association no later than thirty (30) days prior to the Annual General Meeting.
8.1.3 Copies of the proposed amendments to the By-Laws shall be sent to all members not less than fourteen (14) days prior to the Annual General Meeting at which they will be considered.
Active Member Delegate - Each active member must accredit one delegate in writing to SWRSA prior to the AGM. On behalf of the active member only the delegate may cast votes and speak.
Member Proxy - As per Article 13-13.2.1 #5 a Member proxy from one active member to another member must be recorded at the District Office at least four days prior to any Annual General Meeting. A SWRSA Proxy Form must be used.
Membership Renewal - As per Rule 1.16 members must renew membership on a form provided by the district association prior to the AGM. Required documents for submission and payment ($70.00) are identified on such form. A late fee of $100.00 will be charged to clubs that fail to renew membership prior to the AGM.
AGM Regrets - Clubs that will not be attending the AGM must provide SWRSA with regrets at least four days prior to the AGM. Regrets are to be identified on the Membership Renewal Form. Failure to attend the AGM without providing regrets via the membership renewal form will result in a $100.00 fee.
Please ensure any outstanding fees with Southwest Soccer are paid prior to the AGM to ensure your clubs participation as an active member. Clubs in bad standing can have a delegate present but cannot partake in discussion or voting.
If you have any questions or require assistance feel free to contact the Southwest Soccer Office.